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Conducting Transparent Evaluations

As internships draw to an end, the intern's learning partnership participates in a process of evaluation within their ministry contexts. The purpose of evaluation is to facilitate the intern's own learning in context and is designed to empower the intern in this process of formation for ministry. The method of evaluation is primarily one of reflection and conversation among the intern and the intern's two learning partners. Each member of the learning team completes the evaluation. In congregational settings, the lay and clergy partners will separately evaluate the intern. In nonprofit settings, the site and mentoring partners will separately evaluate the intern. Prior to the last colloquy meeting, the entire learning team partnership to talk about their individual evaluations. Afterwards, interns continue to reflect upon the evaluations and note takeaways from this discussion to share and discuss in colloquy.

The steps below describe the process in detail. As you prepare for the internship and for the seminarian evaluation process, please review samples of evaluations. For the learning partners, view Learning Partners Intern Evaluation Preview and the intern, view Seminarian’s Self Evaluation Preview.

Step1: Completing the evaluations Expand

Final evaluations for the 9-month fall/spring term internships are due several weeks prior to the final colloquy session (see syllabus or ask your intern for the evaluation letter). For 9-week summer internship term, the final evaluations and discussion meetings are due by the last Friday of the internship.

Interns and each learning partner complete the evaluation using the online form. Interns will find directions and links to the evaluation form under the "Final Evaluation Process" content module on Blackboard. The Blackboard instructions include an invitation and link for interns to copy and paste into emails to send to both learning partners so each can access the form.

When the form is complete and submitted, the questions and answers are automatically formatted into a report that is emailed to the evaluator's provided email address and to the PM&M office. Persons who do not see the report in their mailboxes within a few hours should check the spam or junk folder for an email sent from no-reply@wufoo.com. If it is not there, they should send a message to the PM&M office at PMMAssistant@WesleySeminary.edu, including their first and last name and the name of the intern and placement site.

Step 2: Reviewing the evaluations Expand

Once the learning partners and intern have received their respective evaluation reports, each is to share the report with the rest of the learning team and then meet to read over and discuss them as a team before the last colloquy meeting. This meeting should provide helpful suggestions and insights, discussion on points of agreement and disagreement, and whatever feedback may be conducive to professional growth. An option downloadable worksheet may be found on Handbook & Forms (under Internship Evaluation Forms, middle column).

Step 3: Posting Evaluation Meeting Takeaways to Blackboard Expand

Interns will reflect on the meeting and post takeaway notes based on questions provided in the syllabus prior to the spring colloquy meeting or the Friday before the final summer colloquy meeting.

Step 4: Discussion with Colloquy Group Expand

Interns will have an opportunity to share their evaluation reflections with their classmates during their last colloquy, using takeaway notes submitted on Blackboard as a discussion aid.

Step 5: Assessments by Colloquy Leaders Expand

The colloquy leaders will then complete their own assessment of the intern online. These are automatically sent to the colloquy leader's email address and the PM&M office. The deadline for Fall and Spring term intern assessments are the last Monday of April with prioritization of potential graduating interns. The due date for Summer term interns is the Wednesday before the fall semester begins.

Step 6: Future Use of Evaluation Records Expand

The seminarian will continue to have access to all evaluation records received by the PM&M office, where they are protected by the Family Educational Rights and Privacy Act (FERPA). This information will be made available after the complete official file copy form, found in the "Graduate and Post PM&M Forms" section (middle column) under Handbooks & Forms, is received.

establishing a learning agreement photo with candles
Students on campus

Got questions? 
Contact the PM&M Office
(PMMAssistant@WesleySeminary.edu).

Contact Us
Wesley Theological Seminary
4500 Massachusetts Avenue, NW
Washington, DC 20016
p 202.885.8600
f 202.885.8605
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